Microsoft 365 Setup for Indian Businesses

Microsoft 365 is Microsoft's business subscription for email, chat, meetings, file storage and Office apps like Word, Excel and PowerPoint. A careful Microsoft 365 setup makes sure email is delivered, files are organised and accounts are protected.

Many businesses buy Microsoft 365 licences but only use email. Files still sit on personal laptops, Teams is not set up, and security settings stay at default. A good setup turns the subscription into a real working system for the whole company.

Microsoft 365 is part of our cloud solutions work. We connect it with your other tools so that email, files and business software work together. Product details are on microsoft.com.

Our service covers the tenant, domain, users, email security, Teams, SharePoint, OneDrive, migration and training. You get a working setup, ready for daily use.

Email and domain

• Domain verification and DNS records for Exchange Online
• SPF, DKIM and DMARC for email trust
• Shared mailboxes like sales@, support@ and accounts@
• Distribution lists and Microsoft 365 groups
• Email signatures and out-of-office rules

Teams, files and security

• Teams and channels for departments and projects
• SharePoint sites for company files with clear access rules
• OneDrive for each user, with backup of Desktop and Documents folders
• Multi-factor authentication for all users
• Conditional access and login rules where your plan supports them
• Device management for company laptops and phones
• Rules for sharing files with outside people

Most SMEs choose between Business Basic, Business Standard and Business Premium. The main difference is desktop Office apps and advanced security.

We follow a fixed order that keeps email running during the move. A small team can be live in a few days, with old mail migrating in the background.

1. 1

   Plan

   We list users, licences, shared mailboxes, departments, Teams and files to move.

2. 2

   Prepare the tenant

   We set up the tenant in the company name with at least two admin accounts.

3. 3

   Verify domain

   We add DNS records to prove domain ownership.

4. 4

   Create users and licences

   We add users, assign plans and set up groups and shared mailboxes.

5. 5

   Secure it

   We turn on multi-factor authentication, sharing rules and alert policies.

6. 6

   Migrate

   We move old emails, contacts and calendars, and copy files into SharePoint and OneDrive.

7. 7

   Switch mail flow

   We update MX and related records at a quiet time and check delivery.

8. 8

   Set up Teams and train

   We create Teams channels, install apps on laptops and phones, and run a short training session.

We copy existing mail and files first, switch mail flow at a planned time, then do a final sync. Staff keep working throughout and find old emails in Outlook after the move.

We migrate from Google Workspace, Gmail, cPanel or hosting email, Zoho Mail and most IMAP servers. Files can be moved from local servers, shared folders, Google Drive or Dropbox into SharePoint and OneDrive, keeping folder structure where it makes sense.

What we need from you

• Access to domain DNS settings
• List of users and mailboxes, with sizes
• Admin access to the current email system
• Location of shared files and who should access them
• A suitable time for the switch

For complex projects with large data or many systems, our data migration services team plans mapping and test runs.

Any business moving from free email, hosting email or local file servers gains from expert setup. It is also useful for companies that already have Microsoft 365 but use only a small part of it.

If your staff already use Microsoft 365 but still email files to each other or save work on laptops only, a setup review can fix this in a short time.

Choose Microsoft 365 if your team uses desktop Excel, Word and Outlook heavily, or works with clients who send Office files. Choose Google Workspace if your team prefers browser tools and simple sharing.

See our Google Workspace setup page for the other option. We set up both and give you an honest suggestion.

At minimum, turn on multi-factor authentication, block old sign-in methods, and set clear sharing rules. These steps stop most common account attacks.

• Multi-factor authentication for every user, especially admins
• Separate admin accounts not used for daily email
• Block legacy authentication where possible
• Alerts for suspicious sign-ins and mail forwarding rules
• Limit external sharing to approved domains or people
• Anti-phishing and safe links settings, as allowed by your plan
• Device rules for laptops and phones that access company data
• Regular review of users who have left

Setup cost depends on users, migration size, the number of Teams and SharePoint sites and your security needs. Licence fees are paid separately to Microsoft or a reseller. You get a clear quote after a free call.

• Number of users, shared mailboxes and groups
• Old email provider and mailbox sizes
• Volume and structure of files to move
• Teams and SharePoint design for departments
• Security and device management depth
• Training sessions and ongoing admin help

SI Company is powered by Shivah Web Tech, with 11+ years of experience, a 25+ in-house team and 500+ projects. We work from Mohali, Punjab for businesses across India. After setup, we can manage your tenant under a software maintenance and support plan and connect it with your business automation tools.

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